When computer technology became integrated into the world of business, so did opportunities for dishonest hackers and identity thieves. While most company owners take steps to shred documents and wipe computer hard drives for protecting their company’s and their customer’s personal data, many owners are not aware of the data breach waiting to happen in their office digital copiers. See how you can protect the data that is in digital copier hard drives.
Find Out More About Your Digital Copier
Learning more about security features offered for your digital copier is smart. Some copiers have a features that ensures every document is copied over by the next one. Find out if your digital copier has encryption capabilities, and if it does not, ask the company you get your copiers from about the option of purchasing encryption features. By taking these important steps, you can do a lot to protect the sensitive data held in a digital copier hard drive.
Talk To Your Team Of IT Professionals
Ask your IT team about the steps they can take to protect copier data. Making sure your IT security people are including the protection of your company’s digital copier hard drives is essential to full data protection. Managing your company’s sensitive information is vital to you preserving your privacy and the privacy of your customers. In the event you have a breach of personal data, the outcome could land you in court, especially if any of your customers suffer identity theft because of the breach in your company. You can hire outside security professionals that specialize in cleaning and erasing digital copier hard drives as well. Setting a schedule for security maintenance on all of your digital copiers can help reduce the risk of breaches.
Set Rules About Copier Data Storage
Plan a meeting with your employees for discussing digital copier features and the amount of data you want on one. By setting rules about your copiers, you can greatly lower the risk of data breaches. For example, limiting the kind of company data that is stored on a copier is important. Making sure everyone in your office is aware of the risks associated with digital copier data storage is important.
One of the greatest responsibilities you have as a business owner is protecting the personal of information of your customers and of your company. By learning more about the digital age and the many ways data can be stored and found by untrustworthy people, you can do to protect yourself, your employees and your customers.
For more information about copiers, contact Royal Business Systems, Inc. or a similar company.