3 Big Reasons Your Small Business Does Need IT Support Services

When you are the owner of a small business, your most important priority will likely be keeping your expenses down so you can actually turn a profit. You may take a lot of business matters into your own hands because of this, from doing your own accounting to recording your own inventory. However, if there is one sect of your small business where you should not get stingy and try to handle things all by yourself, it is where IT issues are concerned. There are a handful of truly legitimate reasons why finding a good IT service for your small business is a good idea.

You will not face issues that can come along with network security.

Even if your business is small, somewhere stuck on a hard drive in your back office or even tucked away in your system setup is private information about your customers and employees. If a hacker manages to gain access to this information, your small business could easily be facing liability for allowing a breach to occur, and that could be enough to compromise your business’s reputation. An IT services technician will implement a strong infrastructure and security system where data is concerned so you will not have to be worried about anything private falling into the hands of someone with ill intentions.

You gain the advantage of a properly set up in-house network. 

Even if your small business only has a few computer systems, a printer, and a few other network devices, keeping everything connected and running as it should will be incredibly important. System crashes, lagging connections, and faulty intranet connections can slow down your daily operations considerably. An IT services consultant will be your go-to person when things go wrong, but they can also set up a system which is less likely to see problems on a day to day basis. 

You have help to find software which works ideally for your business setup. 

Business software can be incredibly complex, but even more beneficial if you have the right programs in place. Business software solutions can do everything from streamlining your ordering processes to creating a staff schedule for employees. Finding a software solution for your computer network can be a daunting task because of all of the variables involved, but an IT technician with business experience is knowledgeable about what is available and what will work out best for your business needs. 

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Two Excellent Reasons to Have an Intercom System Installed in Your Home

If you are in the process of building your home, renovating your home, or otherwise making some changes, you should look into having an intercom system installed. An intercom system uses current technology to play clear and crisp sound via speakers throughout your entire house. These speakers will be installed in each room that you want them to be installed in and will all be interconnected. This article will discuss two excellent reasons to have an intercom system installed in your home. 

It Makes Communication Easier

If you have a large home or a large family, going from room to room to try and gather everyone can be very time consuming. Rather than having to spend a great deal of your time trying to gather your family together so that you can talk to one or more of them, you can instead use your intercom system to communicate with them. Depending on what type of intercom system you have, you can communicate with the whole house at one time or simply use a speaker that connects to a certain bedroom. For example, if you want to bring your entire family together, you can use the intercom for the whole house. Or, if you would like to simply wake up one child to get them ready for school, you can just use the speaker in their room. Some intercom systems allow each room to speak back to you as well, and this makes it easy for you to know if the person you talked to heard you or not. An intercom is also great for an emergency with which you need your family to gather quickly, such as a fire in the home. 

It Can Be Used for Music and Other Types of Audio

Many intercom systems also have the capacity to play music from a variety of sources, such as a CD, an iPod, the radio, online streaming, and more. This means that you can have some good music playing throughout certain areas of your home or the whole house if you’d like. You can do this by choosing the rooms where you would like the speakers to be turned on.You can also play audiobooks, podcasts, or any other form of audio that you would like. This is great for allowing everyone in the home to enjoy some good music, and it can also be fun to listen to books together as a family. 

Contact a company such as Alpine Electronics and Communications to learn more about intercom systems. 

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Four Ways You’re Weakening Your Business’s Security

Security is one of the most critical areas of a business’s operation. Are your security measures up to par? There are a number of mistakes that can occur that can actually weaken your business’s security. Make sure you know how to identify some of these common mistakes so that you can avoid them and better protect your business.

Focusing Solely On Interior Security

Make sure you aren’t focusing all your security efforts on the inside of your business. For example, for a retail store, protecting the merchandise inside the store is important. Understand that this task doesn’t just involve a security system, protective glass and other measures. Also consider the exterior areas. Is the parking lot poorly lit? Are there blind spots around the exit doors, such as shrubs? These factors decrease safety and can actually make it easier for someone to break-in.

Failing To Research Alarm Systems

Think of alarm systems in the same manner that you do equipment for your business. You wouldn’t purchase equipment without researching it; keep this in mind when purchasing an alarm system. There is no one-size-fits-all solution. For instance, the layout of your space and the type of business you operate are both determining factors. Work with a security specialist to ensure you are selecting the right commercial alarm systems for your needs.

Poor Team Member Training

Do your team members understand how to properly utilize your security systems and equipment? A system that is not being used properly is basically the same as not having any security measures in place. For example, during operating hours, it’s important to know how to activate security zones in certain areas of the building. It’s imperative that each team member who will be responsible for activating and deactivating the alarm system be properly trained.

Not Updating Locks

Good locks and a quality alarm system go hand-in-hand. If your locking mechanisms are worn or damaged, an alarm system is virtually worthless. It’s a good idea to have your locks inspected routinely by a professional to determine if they need to be updated. Some signs of a worn locking mechanism include a loose lock or one where it is difficult to insert or turn the key. If your locks are showing any of these signs, it’s time to have them replaced by a professional.

Security is a multi-dimensional process that requires a multi-dimensional approach. Make sure you and your team members are working towards the common goal of protecting your business by avoiding these and other mistakes.

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IT Management Consultant Firms: 3 Good Reasons To Consider Hiring One

If you own a business, then you know exactly how important it is to stay current. While you could certainly implement new technologies and train your staff yourself, it’s often better to hire an IT management consultant firm to do it for you.

Why?

There are several good reasons to consider hiring outside help, including these three:

1. Determining and Implementing Changes

It can be hard to determine what technologies should change in your business, especially if you are busy all the time. Hiring an outside IT management consultant firm can help, as their sole job is to focus on making your business better and more efficient. These professionals can objectively view your business, identify areas for change, and then help strategize a way to implement those changes. Whether you need to update your computers or install new software, these professionals can help you do it.

2. Employee Training

New technologies can certainly help your business run smoother, but it won’t do any good if your employees don’t know how to use them. An IT consultant firm can also help by training employees. Whether you have implemented a new technology or just want your employees to stay current, these professionals can help lessen your work load by training all current and new employees. They can also create training materials, references, and other guides that your employees can reference any time they need.

3. Staffing

Finally, these professionals can also help with your staffing. They can help by interviewing and/or hiring employees for specific positions. Although this is something you could certainly do yourself, it’s often less stressful and time consuming to hire outside help for this. If you wish to do the interviewing and hiring, these professionals could help you choose an employee by offering unbiased advice on each candidate. In addition, you could use these professionals to help fill in for employees when they take vacation, sick leave, or quit. Since they already know the ins and outs of your business, using an IT management consultant firm to fill in makes perfect sense.

As you can see, there are many good reasons to hire an IT management consultant firm for your business. Even if you don’t work exclusively with technology, these professionals can help your business stay current in today’s quickly changing environment. If you are interested in learning more or would like to obtain a quote, contact a local management firm like Mcglaun Consulting.

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5 Reasons To Use Syspro Software

If you run a business, then you know how difficult it can be to track manufacturing, inventory, accounting and workforce management. There is one software system that can do all those things for you and that is SYSPRO. There are a number of good reasons to use SYSPRO software or to work with a SYSPRO consulting firm (such as Practical Technology Solutions). 

Easy To Use

SYSPRO software has the benefit of being easy to use. This means that even if you have people on your team who are less than technologically proficient, they will be able to use the software after a short training period. This intuitive software makes it the perfect solution for businesses that employ people who have varied levels of technological savvy. 

Scaleable 

SYSPRO is easy to scale up or down, meaning if your business starts booming you won’t have to switch over to a brand new business management software, you can just scale up with SYSPRO easily. SYSPRO consulting companies often will charge you a price for their services based on your performance, which means they have the motivation to help your business scale up as much as possible. 

Track Distribution 

No matter how you distribute your goods, whether you buy them wholesale or manufacture them yourself, working with SYSPRO software can help you keep track of your distribution by giving you up-to-date real time numbers of your inventory as well as any orders and order fulfillment. This gives you a better grip on how your inventory is moving, what isn’t selling and who you are distributing the most of your goods to. 

Track Manufacturing 

If you manufacture items yourself, SYSPRO can help you track manufacturing, as well. SYSPRO can help you with your production scheduling, as well as material management and custom order fulfillment. With SYSPRO you will always have a handle on how your manufacturing is going. 

Total Visibility 

With the SYSPRO software you have access to all the information that you need to have your business running smoothly. You will have data on customer demands, distribution, productivity as well as things like payroll. Knowing every aspect of your operation can help improve your probability by being able to easily pinpoint areas where you are losing money or are less productive overall. 

If you are looking to better manage your businesses operations, you should contact a SYSPRO consulting firm so that you can benefit from the use of SYSPRO software in your business. 

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Are You Fully Protecting All Of Your Company’s Sensitive Data?

When computer technology became integrated into the world of business, so did opportunities for dishonest hackers and identity thieves. While most company owners take steps to shred documents and wipe computer hard drives for protecting their company’s and their customer’s personal data, many owners are not aware of the data breach waiting to happen in their office digital copiers. See how you can protect the data that is in digital copier hard drives.

Find Out More About Your Digital Copier

Learning more about security features offered for your digital copier is smart. Some copiers have a features that ensures every document is copied over by the next one. Find out if your digital copier has encryption capabilities, and if it does not, ask the company you get your copiers from about the option of purchasing encryption features. By taking these important steps, you can do a lot to protect the sensitive data held in a digital copier hard drive.

Talk To Your Team Of IT Professionals

Ask your IT team about the steps they can take to protect copier data. Making sure your IT security people are including the protection of your company’s digital copier hard drives is essential to full data protection. Managing your company’s sensitive information is vital to you preserving your privacy and the privacy of your customers. In the event you have a breach of personal data, the outcome could land you in court, especially if any of your customers suffer identity theft because of the breach in your company. You can hire outside security professionals that specialize in cleaning and erasing digital copier hard drives as well. Setting a schedule for security maintenance on all of your digital copiers can help reduce the risk of breaches.

Set Rules About Copier Data Storage

Plan a meeting with your employees for discussing digital copier features and the amount of data you want on one. By setting rules about your copiers, you can greatly lower the risk of data breaches. For example, limiting the kind of company data that is stored on a copier is important. Making sure everyone in your office is aware of the risks associated with digital copier data storage is important.

One of the greatest responsibilities you have as a business owner is protecting the personal of information of your customers and of your company. By learning more about the digital age and the many ways data can be stored and found by untrustworthy people, you can do to protect yourself, your employees and your customers.

For more information about copiers, contact Royal Business Systems, Inc. or a similar company.

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